How much are recruitment fees in Poland?

In an era of constant change and rapid business development, effective human resource management is a key element of development and maintaining competitiveness for companies. Especially in the technology industry, where the competition for talented specialists is particularly fierce, effective recruitment of new employees is often a crucial factor for the success of a business. However, hiring new employees is not only about the effort and time devoted to the recruitment process but also involves certain costs. One of the most important issues that often concerns both employers and recruitment agencies is the question of the amount of recruitment fees. In this article, we will take a closer look at this issue, with a particular focus on the situation in Poland. 

It’s worth starting by understanding the concept of recruitment fees. These are the charges that a recruitment agency levies from a client for services related to acquiring new employees. These fees can be collected in various ways, depending on the agency’s operating model and the type of agreement made with the client. 

There are different models of operation for recruitment agencies, which affect how fees are calculated. One of the most popular models is the Success Fee, where the agency charges a fee only in the case of a successful recruitment, meaning when the client hires a candidate proposed by the agency. This model incentivizes agencies to effectively search for the best candidates, as they only charge a fee for the results of their work. Another popular model is RPO (Recruitment Process Outsourcing), which involves outsourcing the recruitment process. In this case, the recruitment agency takes over the entire recruitment process, acting as an external HR department for the client. Fees in the RPO model can be calculated in various ways, such as a fixed monthly fee or as a percentage of the contract value for conducting recruitment processes. 


What does cooperation with dotLinkers look like in the Success Fee model? 

  1. Initial discussion and Briefing: We start with a conversation filled with questions for you to understand all the project’s advantages you want to develop. We want to precisely understand your needs and get to know you better. 
  2. Active talent search and selection: Our team embarks on the search. We carefully select top-of-the-line candidates, and you get to choose those who best fit your company. 
  3. Your involvement in the recruitment process: Your company verifies the candidates selected by dotLinkers, and you make the decisions. Remember – we’re with you throughout the process from start to finish. 
  4. Agreement: When you decide to hire candidates, we’ll assist you in making the offer and finalizing all formalities. 


What does cooperation with dotLinkers look like in the RPO model? 

  1. Consultation and planning: We begin by thoroughly understanding your recruitment needs and goals. We create a personalized action plan tailored to your company and industry. Regular consultations and planning sessions will form the foundation of our collaboration. 
  2. Implementation: We proceed with implementing the plan, crafting job postings, conducting candidate screenings, and holding interviews. This process is iterative and flexible to adapt to changing recruitment conditions and requirements. 
  3. Verification and adjustment: We regularly assess progress in executing the plan and verify to ensure we are on the right track. If necessary, we adjust our action plan, taking into account new information and challenges. 
  4. Hiring: We find and recommend the best candidates for your company. The hiring process is based on continuous review and adjustment of the recruitment strategy to meet changing needs. 


In Poland, as in many other countries, recruitment fees typically depend on several factors, such as the industry, the level of the position, location, and the skills and experience of the desired candidate. Generally, however, recruitment fees in Poland range from 15% to 20% of the candidate’s annual salary offered. 

It’s worth noting that there are differences between recruitment fees for permanent and contract employees. For permanent positions, fees are often determined as a percentage of the new employee’s annual salary. However, for contract employees, fees may be calculated in various ways, such as a percentage of the contract value for a specified period. It’s also important to remember that the amount of recruitment fees is negotiable, especially for larger enterprises or when acquiring a larger number of employees. Recruitment agencies often offer a flexible approach to fee setting to accommodate the needs and financial capabilities of their clients. 

Additionally, an important aspect to consider when determining recruitment fees is the possibility of replacing an employee who does not meet expectations or does not perform well in a given position. In such situations, some recruitment agencies offer their clients the option to exchange the employee for another candidate, at no additional cost or for a nominal fee. This is a significant safeguard for clients, allowing them to avoid financial losses if the initially chosen employee proves unsuitable for the role. Employee replacement can also be beneficial for recruitment agencies, as it helps them maintain good relationships with clients and ensures high-quality services. By adopting a flexible approach to negotiating recruitment fees, agencies can accommodate this possibility and provide their clients with additional certainty and security in the recruitment process. 



Recruitment fees are a significant component of the process of acquiring new employees for both companies and recruitment agencies. Understanding the standard rates and factors influencing their level is crucial for effective recruitment budget planning. In Poland, recruitment fees typically range from 15% to 20% of the candidate’s annual salary offered. However, it’s important to remember that each case may vary, and negotiations regarding fees are often possible, especially with larger-scale collaboration. In today’s competitive job market, proper management of recruitment costs is essential for achieving success in attracting top talent. And if you are currently looking for an IT recruitment agency or have questions regarding recruitment fees, we encourage you to contact us. We are here to provide assistance and guidance, supporting you in effectively acquiring new employees and developing your business. 

Get in touch with dotLinkers Today! The #1 IT recruitment agency for top polish tech talent.